Internet Business Productivity

Pecha-Kucha Style Presentations Rock!

Yesterday I took part in the Pecha-Kucha Night event in my local city where I talked about Passion in business... in just 20 slides and 20 seconds per slide in the pecha-kucha format. It was my second time delivering pecha-kucha and I loved it!

What are the benefits of this format?

1) The speaker has to be prepared

The speaker has only 20 slides and only 20 second per slide and he's not controlling when the slides change... it's all automatic. This forces the speaker to prepare the presentation thoroughly and the audience get a better show than ever.

If the speaker is not prepared, at least he sucks for only 6 minutes and than he's gone off the stage, so the audience doesn't have to endure a boring speaker for too long.

2) Straight and to the point! Audience is focused!

Again, only 20 slides and 20 seconds per slide - the presentation has to be straight and to the point. There's no time for beating around the bush. The point has to be clear and the audience will capture it directly.

Because the presentation is so quick, audience is not bored and is focused on the speaker and the message entire time - this gives a speaker a really great audience to talk to.

3) More time for Q&A

Questions and Answers are the best part of every presentation and after such an intense Pecha-Kucha, the audience has lots of questions to ask, which creates a great relationship between the audience and the speaker.

Q&A is also a great time for the audience to relax a little after the intensive presentation and they feel a lot more inclined to ask questions.

I think every tech conference, heck, every conference should adopt a Pecha-Kucha format.

I've been to many conferences and barcamp meetings and lots of times speakers suck. Sometimes they're not prepared, or they didn't have time to be prepared, or whatever... and it's a shame because audiences came to these conferences for them. They paid top dollar to be there (even if the conference is free, you have to find time, travel, etc.), but the worst part is that if the speaker sucks, the audience has to endure and listen to this sucking speech very often for a long time...

With pecha-kucha format, speakers need to be ready and if they are not, they only suck for 6 minutes and that's it. Maybe in Q&A they will shine a little better.

I believe this format would make every conference a lot better. I'll be trying to deliver my presentations now in this format as well. It's great and very effective.

Getting Great Presentations Done with Pecha Kucha? :-)

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // business keynote presentations

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Posted 12 days ago (Saturday, 21 Aug 10)

Me & Productivity on International Television BBC

When I got an email from LJ Rich, a very lively BBC presenter that she was doing a piece on productivity and that she was a Nozbe user, I was eager to go to London and talk to her. And I did, and now I made my first real appearance on television (yes, any television) and it's the BBC News International!

You can watch the entire episode on Productivity in BBC's Click here.

Here are several takeaways from my first public TV appearance:

1) It was fun, really fun thing to do

I was happy to visit London's BBC HQ and meet with LJ to do the interview. She's great and it's fun to be there in the recording studio talking with someone who's hidden in the darkness... and all flash lights are directed towards you.

Later LJ gave me a private tour of the BBC building and it was even more fun :-)

2) Most of what you say gets cut out, but that's OK

We had a close to 15 minute talk and as you can see from the clip, only a couple of sentences made it to the final cut. That's all right, that's how TV works and that's what makes these programs watchable and entertaining. I need to be more thorough with editing my own clips for the Productive Show!

3) I was humbled, I mean really humbled

Being featured as a productivity expert next to a famous University Professor and David Allen was unbelievable to me... I'm humbled and I'm so happy LJ included me in this piece. It was great to be mentioned along with these great guys.

I'm doing it all the other way round... again.

When I launched Nozbe three and a half years ago, I launched it in English for the American market... even though English is not my mother tongue. It took me more than three years to launch Nozbe in Polish.

Now with this TV appearance (being the first one ever for me) I got to appear on the International television first... and I've never been on national television here in my country. And let's see how many years it'll take me to appear here, if ever.

Again, thanks LJ for the opportunity - it was a blast and I'd be happy to do it again.

Anyway, I like doing things the other way round... it's more fun this way anyhow, don't you think?

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // gtd life productivity

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Posted 20 days ago (Friday, 13 Aug 10)

Delivering Happiness by Tony Hsieh - audiobook of the week

Recent buzz about the shoe company called "Zappos" got to me as well. After I heard one of Tony's (Zappos CEO) speeches I decided to take up on his offer and downloaded a free audiobook Tribal Leadership, which I described in detail on this blog last year. When I heard of the new book by Tony Hsieh, CEO of Zappos, Delivering Happiness, I decided to buy it and listen to it myself.

Overall, it's not as great as the Tribal Leadership, but it's a good book as gave me great insights to several things:

1. The Story of Zappos

If you're not familiar with their story, now you will be - it's the integral part of this book and it's great to get to know how they made this online footwear store work.

2. The Story of Tony

You get to know his passions, his ideas and his path to Zappos and beyond. Why he ended up there and how he made it all happen. Even how we founded Linkexchange and sold it to Microsoft which was a great feat anyway.

3. Customer Happiness

Yes, he's showing you all the ways you can go to make your customer happy and believe me, it's all about customer happiness in the end. I know, I'm running an online business myself and I know how crucial it is to make the customer happy. Tony gives great insights of how this can be accomplished and covers them with great examples.

And a bonus - he also explains how to make the employees happy and how to create a company culture that is natural and is motivating for the employees. Everyone must be happy - the external as well as internal customers - I know - I have a small team but we're very happy and we love working together... and we're having a nice company meeting next Tuesday! :-)

I'm all for happiness

As you know, I'm running what others would call a "Lifestyle business" and I love it. I'm happy, my team is happy and my customers seem to be happy, too.

Even Jeff Bezos was very happy with Zappos - so much that he decided to buy them and to make sure Zappos would approve not only $1.2B buyout, he wanted to convince Zappos employees by recording this video - worth 8 minutes of your time - enjoy:

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // audio books business life

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Posted 23 days ago (Tuesday, 10 Aug 10)

Minimalism feels fantastic

I've been following Leo Babauta's blog of Zen Habits for years now and I even persuaded Leo to be a regular contributor to our Productive Magazine. Recently Leo's focus turned more into frugal life and minimalism, especially with his fairly new blog "Minimalist" and his recent move to San Francisco. I felt inspired.

The thing is that me and my entire family are moving and we decided to take advantage of that fact and re-asses all the possessions we have and make sure to get rid of the unnecessary stuff. We didn't want to pack too much stuff and finally decided to get rid of most of the things we never used anyway but kept for whatever reason.

Here's what we've learned from the experience so far:

1. Tha pereto rule of 80/20 is present in our lifes big time

The rule goes that you use 20 percent of your stuff, 80 percent of the time. This works with clothes, electronic gear (and I'm a geek!), shoes,... you name it. That's why in the process of getting rid of stuff I managed to keep up to 30-40% of it. The rest had to go. It was painful but I needed to face it.

2. You don't need to go very minimalistic, but "reasonably minimalistic" the first time

Even Leo, who sold all of his family belonging before moving to SF, admits we can't be minimalistic all of the time and in all of the cases. We need to be reasonable. In my case, where I used to really gather stuff, taking the first step towards minimalism wasn't easy, but I'm happy with my first results.

3. You need to be "brutal" and persistent

When going minimalistic there is no room for second thoughts. Stuff has to go. This additional spare USB cable needs to go. This old mobile phone that you'll never use again needs to find new owner or its way to the trash bin. You've made a decision to get rid of stuff you're not using, so get rid of it!

4. You learn a new habit, and a good one at that!

The more stuff you throw away, the better you'll start to feel. Moreover, the better you'll be at assessing what to keep and what to remove. You'll learn to decide faster. It's a new habit and I'm loving it so far. I've basically gotten rid of 70% of my home office equipment which was just collecting dust and not working for me anymore. The fact is - even if the stuff is good but you're not using it, it must go.

5. You make other people happy

I gave my old TabletPC laptop to my assistant (it's a very good laptop, but I'm not using it anymore simply!), I gave my old printer to my parents... my Nokia Communicator mobile phone to my brother, my camera to a friend... and the list goes on and on. I didn't have time for an eBay garage sale, but I'd have done it if I wanted.

It's even better with clothes - I had lots of clothes which I hardly wore but it was all in a very good shape - I gave it all away (6 huge boxes of clothes - me and my wife's stuff combined) to the homeless shelter in our town - they were thrilled to receive it. I also gave them all of my unused backpacks and bags - also in a close-to-mint shape.

It gets even better with baby clothes - my wife was keeping the best clothes after our small daughter for our next child that we're hoping to have in the future but we thought it didn't make sense to keep it now that we're moving. We decided we'll buy new clothes when the baby arrives and we'll just give these beautiful dresses to the local baby orphanage. Again, they were thrilled to receive several huge boxes of baby clothes and toys.

We felt great. We did a good deed and got "lighter" in the process.

Overall going minimalistic (or close to that) feels fantastic

You feel lighter. There's not that much stuff in the house and you can focus better on getting things done and not managing or looking at your stuff. Did I mention you feel lighter? And it seems we don't have that much stuff we're moving to the new place after all. It looks really promising. We're nowhere near Leo's attitude of selling everything, but we did cut 60-70% of the stuff we had which I think is a great achievement anyway.

We feel better, we made good deeds to others and to ourselves. We learned a new habit and as a direct result, when we packed today for a week's long trip we managed to pack everything in cabin luggage only. And there's space!

Take a look around in your house. Maybe it's time to go a little more minimalistic as well?

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // life productivity

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Posted 1 month ago (Saturday, 31 Jul 10)

Don't be like waiters memorizing orders

It's summer time so we are going out more often than usual (especially when the weather is nice). Because of that we are visiting various cafeterias and restaurants. What I recently found out is that some waiters are trying to show off how cool they are and instead of writing down what we want to order, they are trying to memorize everything... and almost every time it's a bad idea.

Whenever a waiter is trying to memorize the order I notice 5 types of feelings get involved:

1. Insecurity

I'm always asking: "Are you sure you don't want to write that down?", they assure me it's fine but I don't feel secure about their response and I'm afraid I'll be getting a wrong thing - not a feeling (and first impression) you want your customer to feel, now do you? I just don't trust this waiter.

2. Disappointment

Almost every time the waiter gets the order wrong. One time I didn't get a Cappuccino but Espresso, the other time I didn't get my beer with my meal ... and I have a lot more examples I can quote here. As a customer, I'm really disappointed.

3. Embarrassment

And the waiter is embarrassed. Their previous self esteem is gone with the wind and they are apologizing deeply for mixing the plates or forgetting something.... and having to come over several times to make sure that they got the order right. Not an image you want to project to your customer.

4. Anger

When the waiter gets several things wrong I'm starting to get really angry. I came here for a simple dinner/lunch/dessert and it was supposed to be a great experience now that I'm going out with my friends, but I'm getting angry instead. And believe me, as a business owner I can tell you - angry customers are something you should avoid at all costs.

5. Overall dissatisfaction

That's it. I'm totally dissatisfied. I hate this restaurant/cafe/bar and I just want to go home. I'm not in a mood of doing anything else this evening. Of course I'm exaggerating, but the bitter taste of a bad customer service stays with me the whole evening. And all because the waiter wanted to show off. Was it really worth it?

Don't be that waiter!

The main idea in David Allen's "Getting Things Done" book was to free your mind from memorizing stuff. Put it all into your trusted system and make sure you can retrieve it quickly and easily. David is so right in this regard!

I still sometimes catch myself saying "I can remember that" and I always regret it afterwards. Trust your system and not your head - and make sure you write stuff down. You'll later be glad you did.

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // gtd life productivity

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Posted 1 month ago (Tuesday, 27 Jul 10)

How many emails are you NOT receiving?

After my two posts on email, handling email on business trips and clearing a pile of emails after the trip, let me comment on a common problem with email - Email has become an indicator of how busy or important one is. That's silly and counter-productive.

Ever got this question: How many emails do you receive per day? The bigger the number, the more of a figure you are, right? Wrong.

I'm aiming at receiving as few emails per day as I can.

This gives me time to do more productive work then answering email. Here's how I do it:

1) I turn off email notifications

I created filters for all my notifications to go to "notifications" folder and skip inbox right away. All my Twitter, Facebook and other notifications go there. This amounts to a large portion of my email passing me unnoticed. Why?

Because when I want to use Twitter, I go on Twitter. When I want to connect with Friends on Facebook. I go there. I don't want to be forced to go there and don't need to be notified who did or wrote what. I'll go later and see.

I constantly tweak my filters to get rid of most of my notifications.

2) I don't subscribe to Newsletters - I read RSS feeds

I know, even though I do run Newsletters for both Nozbe and Productive Magazine, I don't subscribe to newsletters myself. If I'm interested in something, I add it to my RSS feeds in my Google Reader account. I read these later... again - when I decide to do it. When I have time for reading.

(I use the great Reeder app on my iPad, it's great for reading!)

3) I delegate emails to my assistant

My great assistant Delfina is handling all Nozbe support and lots of my other email-related activities. I know not everyone can have an assistant but it's great to have one (thanks for being there for me Delfina!) and even greater to learn how to gradually "use her" for outsourcing some of the emails that need to be handled. But this is a material for a different blog post.

It's a question of choice - I choose to have less email.

I just want to spend my day doing more productive work than email so I choose to receive less every day and, yes, I believe this smart approach is something to brag about. Less is more. More time for productive work, anyway.

How many emails are you NOT receiving today?

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // email productivity

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Posted 1 month ago (Wednesday, 21 Jul 10)

Clearing Pile of Email after business trip

Continuing my last post about handling email on business trips, let's continue our discussion - what to do when you've come back from a business trip, you've followed my tips in my last article and now you've got around a 100 emails that need your undivided attention. How to get them to ZERO?

Here's how I suggest clearing your backlog of emails to zero. In three easy steps:

1. Move all of your email backlog to a temporary folder "backlog"

By doing this you make sure you have both your inbox empty and your "reply" folder empty and that you can keep dealing with email like you're used to. I do it the same way (link to my video)

2. Deal with the backlog in chunks of time of max 1 hour (or 2 Pomodoros :-)

Let's say you've got your to-do list for today and you're getting your stuff done and in the meantime get 1 hour of your time to focus on getting the backlog cleared up. After one hour get back to your tasks even if the backlog isn't clear just yet.

3. Keep on scheduling this hour throughout the week until the backlog is clear

Some days you'll have 2 hours in a day, sometimes more, sometimes less, but remember to keep a time gap between them. Don't work on your backlog for more than one hour. After 1 hour reward yourself with a cool and exciting task you need to get done for today and then get back to your backlog for another hour.

It's not easy, but you'll build good habits.

After my last business trip, it took me a whole week to get my email backlog to Zero but it was a great ride. It was hard not to stay in my email backlog for longer than 1 hour, but I forced myself to switch to something different, to make sure I'm not spending my full day in email only and I'm getting some meaningful stuff done.

Hope it helps you, too. How do you get your email to zero?

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // business email productivity

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Posted 1 month ago (Monday, 12 Jul 10)

Handling email on business trips

As I mentioned before, I was touring Poland, talking about productivity and localized versions of Nozbe... and this meant a very hectic day, always traveling (usually by train) and checking in and checking out of hotels. And lots of after-parties with local friends. This all meant less productive work and a huge email backlog. How did I handle email during my business trips? Here goes:

1. Always process to ZERO

I always process my inbox to zero. Every day. If I can reply to something in less than 2 minutes, I do it right away and if I need more time for an email, I move it to my [REPLY] folder. If you want to learn more about my email system, watch this short 2-minute video.

2. Clean the REPLY folder selectively

The problem is that when you're on a business trip, you might not have time to reply to each and every email in your REPLY folder by the end of the day or by the beginning of the next day, so you should clean this folder selectively:

2a) reply to your co-workers as soon as possible

I just know I need to reply to my team member as soon as I can - I don't want to keep them waiting. So I just filter out their messages from my REPLY folder and try to respond to my co-workers the same day or the next day at the latest. They know I'm on a business trip but nonetheless I want to be responsive.

2b) keep the ball moving

If you see emails from other parties in the REPLY folder that are not your co-workers but you know they are waiting for your decision to be able to move their stuff forward, reply to these emails, too. You don't want to stall the ball, you want to keep the ball in motion. I work with many 3rd parties and I failed several times on moving the ball forward and it was a bad mistake. Don't make it, keep people moving. Reply.

3) Ignore the rest of REPLY folder... for now

Yes, keep your mind sane and ignore rest of the REPLY folder, you'll clean it up once you get back home to your normal office hours. These emails require your response but I'm sure the recipients will understand you were on a business trip and you couldn't get back to them faster. Most of my recipients did understand it and I'm happy they did. I could enjoy my business trip better.

How to deal with the piled-up email in the REPLY folder after you've come back home?

Well, process it to zero :-) OK, it's not that easy, we'll talk about it in the next blog post.

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // business email productivity

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Posted 1 month ago (Wednesday, 7 Jul 10)

Democracy is our privilege

This post will be a little off-topic to what I'm normally writing but I need to take this off my chest.

Yesterday my country of Poland was choosing a new president in standard country-wide elections. A little more than 55% of us (eligible to vote) went to the voting booths and we chose our president. It's good that we chose one but it's sad that only a little more than half of us went to vote. It's very sad that half of my country is not ceasing the privilege of democracy. A privilege we fought so long for.

1. Democracy means we are in charge.

Democracy comes from greek demos "people" and cratos "power" - means simply the power of the people. Yet many people don't understand the power they have. We choose our governments, we choose people that rule our countries and yet we refuse to go to actually make that choice.

We are in charge. We choose. If you don't go to vote, you are not allowed to comment on the government of your country. You didn't participate.

2. Democracy means we create choice or choose from what we have

Whenever there are elections I hear pseudo-itelectual arguments like: "I don't like the choice" or "none of the parties/candidates represent me". Well, again, it means you don't understand the democracy. We have a power to create choice or to choose, so if you don't like what's being offered to you, start your own party, become a candidate yourself, change the world and inspire the masses.

If you can't or don't want to go into politics, tough luck, you need to choose from the menu that someone else created for you. Casting an invalid vote doesn't count either.

3. Democracy is about respecting people who fought for it

We have a very tough and violent past. 100 years ago Poland wasn't even on the maps of Europe after being re-parted between Russians, Germans and Austrians. Then we had 1st World War, then 2nd World War, then almost 50 years of Communist regime. Our grandparents and parents fought for our freedom to choose. They actually went to prison, were tortured and sometimes killed because they fought for something we take for granted today.

Not going to elections and not exercising our right to choose is like spiting in their face and saying all their sacrifice was for nothing.

Next time just shut up and vote

I'm not happy with 55% people voting. I'd love to see numbers around 90%. I don't know if it's ever going to happen in my country but I'm hoping for the best. I'm hoping we'll grow up and take action to choose the future we want for our country. We need to take responsibility for it. It's our democratic right.

What's the shape of democracy in your country?

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // life

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Posted 1 month ago (Monday, 5 Jul 10)

Enjoying Lifestyle Business

Last two weeks I've been traveling through my country of Poland, visiting different BarCamp meetings, talking to current and future startup owners and spreading good news about productivity and getting things done. I loved every minute of it and enjoyed the ride. Had 5 presentations in 5 cities within 8 days. Each presentation was followed by Q&A session about productivity and about my business of running Nozbe for the last 3.5 years.

Does it make sense for me to travel and talk about productivity in Europe and create localized versions of Nozbe where most of my customers (and revenue) is in the USA and there is still more to get there?

Yes and no. Financially, I'm better off preparing new marketing campaigns and selling more Nozbe accounts in the USA. Definitely. Should my company had more investors than myself, I'd be thinking about "maximizing my shareholder value".

Well, I'm doing that, but not quite all that. I am preparing marketing campaigns for the US market and I am taking good care of my revenues... but it's not money that inspires people. Money doesn't inspire me as well.

Passion inspires people. I'm passionate about productivity and entrepreneurship. This is why I spend my time and resources compiling Productive Magazine and recording Productive Show. This is why I'm blogging here.

I was born in Poland and I feel very European. I live in Poland and have lived throughout my life in Germany, Spain and Belgium. I love learning new languages and getting to know new cultures and meeting some great people in our continent. This is why I want to focus my efforts on bringing Nozbe to as many countries as I can and to as many language versions as possible.

Even if these countries won't bring me that much revenue and will require more resources and more efforts. I have a healthy business and a mission to bring productivity to people all around the world. And I'm planning on enjoying this as much as I can :-)

This is the benefit of my "lifestyle business" - I'm actually enjoying it and I believe I'm changing the world by helping people get more done.

I might not sell my business for Millions (like you hear on Techcrunch), I might not have guys investing Millions in my business. Heck, I might not even be a Millionaire. I couldn't care less. I love my job and I'm enjoying my "lifestyle business" and I sincerely believe I am changing the world.

After my trips and presentations I got lots of emails and messages via social web from folks saying I inspired them to improve their productivity or to continue developing their startup.

This is what keeps me going and what keeps me pumped up. This is what makes my life great and my business healthy. This is what inspires people.

I wish everyone would enjoy their business as much as I enjoy my small but healthy "lifestyle business".

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I'm Michael Sliwinski and I'm an entrepreneur who's also the...
.. Founder of Nozbe.com - a time and project management web application
.. Editor of Productive! Magazine - a global PDF publication on productivity
.. and a blogger as well as a producer of a weekly 2-minute Productive! show.

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Filed under // business life startup

Comments (3)

Posted 2 months ago (Wednesday, 30 Jun 10)

This Month:	All Time:
Seth Godin says we must ship now... Review of 37signals' REWORK book... Life is not the amount of breaths... Democracy is our privilege... How to create subscription plans...	Minimalism Feels Fantastic... Get Focused: Pomodoro Technique... 7 ways iPad improves productivity... GTD Notetaker Wallet - why pen... How-to: My clutter-free office...

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Pecha-Kucha Style Presentations Rock!

Me & Productivity on International Television BBC

Delivering Happiness by Tony Hsieh - audiobook of the week

Minimalism feels fantastic

Don't be like waiters memorizing orders

How many emails are you NOT receiving?

Clearing Pile of Email after business trip

Handling email on business trips

Democracy is our privilege

Enjoying Lifestyle Business